Spanish Club
(Club de Español)
2008-2009
Faculty Advisor: Sr. Eduardo Sanders
Purpose:
To increase an awareness
of the social and cultural aspects of the Spanish speaking countries and
communities. To encourage social, recreational and educational activities
among club participants. To promote Higher Education to the Spanish
Speaking population. To provide a space for practicing the language for
those non Spanish Speakers. The Spanish Club is designed to encourage
students to pursue a greater appreciation for and interest in both the Spanish
language and Hispanic culture. Bi-weekly
meetings and other programs throughout the year allow students the time to
practice their Spanish-speaking skills in a fun and relaxed manner outside of
the classroom. These events will also
give students the opportunity to experience the language and culture in a
variety of different environments, as we will be interacting both here on
campus and in other places, as we travel to surrounding areas and visit other
events or locations relevant to the Club.
Executive Board Club
President: Erika
Martinez
Vice
President:
Secretary:
Liliana Galaviz
Treasure:
Assist.
Treasure
Constitution
and By-Laws
Article I:
The official name of
this organization shall be in English “Spanish Club” or in Spanish “Club de
español”
Article II: Purposes
Purposes:
·
To organize
educational and cultural activities that will promote the studies of Hispanic
language, literature, and culture
·
To organize activities
that will foster student involvement in the Spanish department, and in campus
life
·
To foster unity
between Spanish and English speakers, and speakers of other languages
·
To organize activities
that will create an environment of learning and sharing between cultures
· To serve the Spanish Club members and its participants by offering activities appropriate to our academic environment
Article III: Membership
Membership in this
organization shall be open to any full-time or part-time student interested in
the educational and cultural activities offered by the organization. The student members must be in good standing
with the college. The Spanish Club is a
student organization open also to faculty and staff at
The organization shall
not deny membership or otherwise discriminate against anyone on the basis of
race, color, ethnic or national origin, or, gender, religious or political
affiliation, sexual orientation, disability or martial status.
Active membership
statue shall be retained by members who actively participate in the
organization’s activities. Active
participation includes, but is not limited to attending meetings when
appropriate, going to activities, voting on issues, and assisting executive board
members in the organization of activities.
Article IV: Officers
The officers of the
Spanish Club shall be: Club President:
Vice
President:
Secretary:
Treasure:
Article
V: Standing Committees
There shall be one standing committee called the
Organizing Committee composed of 4 to 5 members.
Article VI:
Duties of Officers and Organizing
Committee
The Executive Board, composed of the President,
Vice President, two Secretaries, and two Treasures shall work in unison and
cooperation with the Organizing Committee to carry out the purposes of the
organization. This includes resenting
the organization in functions on the departmental and college level. The success of the organization depends on
the interest, enthusiasm and work of its student members, in particular on the
leadership efforts of the Executive Board and the Organizing Committee.
The duties of the President shall be to call and
preside in meetings, to be the primary source of information between the
organization and campus community, to distribute and delegate duties to the
organizing committee, to complete the Student Group Recognition Form each year
and inform the Director of Students Affairs of activities and changes. The
officers will always obtain authorization from the club advisor regarding any
activities relating to the club.
Duties of
Officers and Organizing Committee continues
The duties of the Vice President shall be to
represent the organization in the same manner as the president, and to take
his/her place if he/she cannot attend a meeting of function. The Vice President shall assist the President
in every activity.
The duties of the Secretaries shall be to take
minutes, and to keep all records and paperwork of the organization and its
activities. The Secretaries shall check
and retrieve the correspondence of the organization from the
corresponding mailbox at the
The duties of the Treasurers shall to maintain all
business records, transactions of funds, funds available, and
expenditures. The Treasurers shall
inform other officers, members, and Faculty Advisor of the resources of the
organization.
The duties of the Organizing Committee shall be to
assist the Executive Board in the organization of activities. Specific duties may include publicizing the
activities, setting up and cleaning after activities.
The Executive Board and Organizing Committee
members are all voting members. The
President shall vote on executive matters only when there is a tie.
Article VII:
Elections and Terms of Office
The
elections of officers shall be conducted in the fall of every year, around the
month of September or October, with the exception of the first executive board,
which was formed in the fall semester 2008 for the first time. The next election shall take place in fall of
2009. Each office shall consist of a one
year term. Officers can run for more
than one term in consecutive years.
An officer is elected by
a majority of votes of the active members that actually cast a vote. If there is only one candidate for an office,
that candidate shall occupy that office unless there is strong opposition by
the majority of voters.
Article VIII:
Removal of Officers
An officer shall be
removed from office due to lack of cooperation, failure to attend meeting, failure
to complete his/her duties as pertaining to his/her office, and to unbecoming
conduct, such as non adherence to the codes and policies of
Any member of the Executive Board or the
Organizing Committee may bring to the attention of the President reasonable
causes for the removal of an officer. No
officer shall be removed from office by unilateral decision.
Removal of
Officers continues
The Vice President shall
take the President’s place if he/she resigns or is removed from office. If unable, the general procedures for the
replacement of members shall be followed.
Any vacancy shall be filled by a member of the Organizing Committee or
the Executive Board through nominations.
If more than one member willing to serve is nominated, the candidate
receiving the majority of votes from the Executive Board and the Organizing
Committee shall be elected. This
candidate shall occupy the office until the next yearly election. If and
Executive Board office is made vacant (such as a Secretary elected to replace
the President), procedures shall be followed to replace the Secretary. If no one is willing to replace another
officer, a general election extended to active members shall be conducted.
Article IX: Meeting
Meeting shall be conducted every 3rd
week of the month. Additional meetings
may be called by the president or any officer through the president, of by the
Faculty Advisor. The meeting shall be
for the purposes of conducting any business pertaining to the Club, such as,
but exclusive to, proposing and organizing activities, informing members of
activities and resources of the club, electing new members and so forth. Meeting can be open to all active members or
to Executive Board members and Organizing Committee members only for
preliminary plans to be later informed to all.
Meeting can be cancelled by the president or
by the vice-president on the president’s behalf. It is the duty of the President and
Vice-President to inform all whenever possible of the cancellation of a
meeting.
Article X:
Advisor’s Role
The
duties of the Faculty Advisor are the following:
·
To Serve as a mentor
and facilitator;
·
To act as arbiter in
difficult situation;
·
To advise students of
the feasibility of activities and projects;
·
To meet
responsibilities as outlined by the College Office of Student Life:
·
The Advisor should
help ensure the Spanish Club maintains adequate records of business activities;
·
She/he should be
familiar with the College policies regarding the use of facilities and room
reservation;
·
He/she should be
invited to all regular meetings and make every effort to attend. When unable to
attend, the Advisor should be informed of all business conducted as well as
receive a copy of the minutes
·
The Advisor should be
available for consultation, to discuss problems, complaints, etc.
·
The Advisor may
participate in all the club’s activities and social events. An Advisor must be
present at College party. She/he must be present for the first two hours of and
activity other than a meeting if she/he has signed a reservation form. If he Advisor cannot attend, another faculty
or staff member must attend as replacement
·
The Advisor should
assist in keeping the Club informed of institutions issues and concerns as they
relate to the club’s activities
Article XI:
Amendments
Any
officer of the Executive board may propose a motion to amend the
Constitution. The motion must be
seconded by another officer. The
amendment shall then be proposed. The
amendment shall pass with 2/3 approval votes of the Board and the Organizing
Committee, and the majority approval votes of the actual votes cast by active
members.
The
active members shall be advised of the proposed amendment and given one week to
cast their vote either at a general meeting or by e-mail or ballots placed in a
ballot box.
Frequently Asked Questions
What is the Spanish Club?
The Spanish Club is a club run by students for the purpose
of offering activities to promote the Hispanic culture
How do I join? Just look for
flyers around campus, and come to a general meeting or to an activity or to
talk to one of our members. You can also
send an e-mail to esanders@texascollege.edu
Do I have to study Spanish to be a member?
No. Anyone interested in participating can do so
Who can join?
Students,
professors, staff members of
Is there a fee?
At the moment there
is no fee, but certain events may require a small contribution
Can I participate in activities if I’m not an
active member?
Yes, just come and enjoy the
culture
Whom do I contact for more information? For more
information, contact one of the officers through their mailbox at